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Travel Alberta

Coordinator, Cooperative Marketing

closing
Jun 28, 2017
posted
Jun 19, 2017
company
Travel Alberta
Travel Alberta is the tourism marketing agency of the Government of Alberta. A team of youthfully spirited adventurers lead in marketing Alberta’s authentic experiences in breathtaking landscapes around the world.
 

Our mission: to create economic value and prosperity with compelling invitations to explore Alberta. Travel Alberta strives to empower individual passion and build inspirational leadership as ONE TEAM. If you want to be part of an award-winning organization with strong corporate values, passionate team members and a great culture, Travel Alberta is the destination for you.

Position Summary
The Cooperative Marketing Coordinator provides support to the Industry Development team by coordinating Travel Alberta’s Cooperative Marketing Investment program. This position is integral to the success of the Cooperative Marketing Investment program and to Travel Alberta’s ability to Grow Tourism Revenues and Drive Organizational Excellence by upholding Travel Alberta’s reputation and financial accountability.

Responsibilities
Program Coordination
  • Receives, records, assigns, tracks and monitors Cooperative Marketing applications; 
  • Provides input on applications where appropriate; 
  • Receives and reviews project evaluations, reconciles all project expenses, and processes invoices; 
  • Tracks projects and communicates with project managers regarding approvals, evaluations, and payment;
  • Maintains filing and accurate record keeping for Cooperative Marketing projects;
  • Provides support to the Cooperative Marketing Team. Coordinates materials, develops timelines and critical paths, ensures deadlines are met;
  • Maintains project materials database. Mails project-related items to partners, scans and documents materials, creates hardcopy project catalogues and files project-related materials;
  • Provides assistance for special projects for the Industry Development team, as required;
  • Works with Cooperative Marketing Managers to accurately track budgets and Cooperative Marketing allocations by region;
  • In alignment with Travel Alberta logo guidelines, maintains program integrity through approval of logo use on project marketing materials;
  • Receive, review and catalogue sample marketing materials for Cooperative Marketing projects

Reporting
  • Compiles monthly status reports of projects and leverage verification for Finance;
  • Compiles statistical information for reports relating to Cooperative Marketing programs; 
  • Compiles and submits monthly report to the VP, Industry Development reflecting YTD budget reporting and allocations; 
  • Creates project summary reports by region as needed for all approved Cooperative Marketing projects;
  • Maintains budget projections and monthly accruals and reporting

Policies and Procedures
  • Adheres to established best practices for the Cooperative Marketing program; 
  • Recommends improvements to policies and procedures 

Communication
  • Provides information to the Industry Development Team, by maintaining electronic file systems including CRM and the Cooperative Marketing project database;
  • Uploads Cooperative Marketing content to the industry website using sitecore.

Internal Relations
  • Works closely with the Cooperative Marketing Managers in the processing and evaluation of Cooperative Marketing applications and projects;
  • Works with Finance department to ensure information is recorded in all tracking mediums 
  • Works with Finance department to ensure projects are processed in a timely manner; and
  • Communicate with other Travel Alberta departments to ensure strategic alignment of Cooperative Marketing projects.
  • Assists with reception lunch coverage on an as needed basis

External Relations
  • Builds positive relationships with industry stakeholders through prompt and effective communication; 
  • Anticipates the needs of industry and is prepared to respond; and 
  • Responds to all general inquiries regarding Cooperative Marketing.

Additional Requirements
  • Office administration or other support role 
  • Experience working with and tracking budgets 
  • Experience that has developed strong communication skills 
  • Experience that has established strong organizational, prioritizing, problem solving, communication and relationship building skills
  • Experience in the tourism industry
  • Strong MS Office user (Word, Excel, Outlook)
  • Proven administrative skills including: process and system improvement and development, budget updates, management of live budget, expense processing, report tracking and creating, presentation creation, and minute-minute taking. 

Your degree or diploma in Tourism, Business, Administration, or related area is complemented with two to three years of experience working in a Coordinator role. Your dedication and passion has taken your career to this point, now it is time to advance to a new level by stepping into Travel Alberta’s exciting working environment.

Other Information

This position is based in Calgary, Alberta 

Limited domestic travel is required

Employment status: Full Time

Salary: $50,928 – $63,648 per annum

This position offers an excellent benefits package with SunLife Financial, including extended health and dental coverage, life insurance, travel insurance, long term disability and a flexible spending account. This individual will also participate in a defined benefit plan with the Public Service Pension Plan (PSPP), have free and confidential access to Sun Life’s RightDirections Employee Assistance Program (EAP) and be a part of Travel Alberta’s learning and development program, which includes up to 100% reimbursement to further education.

Since becoming a Crown corporation in 2009, Travel Alberta has been recognized with more than 60 awards for brand and marketing and excellence.

Closing Date: June 28, 2017

If you have the qualifications to succeed in this role, submit a cover letter, resume and your salary expectations, with the title in the subject line of your email to careers@travelalberta.com. If applicable, please indicate the name of the Travel Alberta Team Member who referred you to this role.

We wish to express our appreciation to all applicants for their interest and advise that only candidates selected for an interview will be contacted. Any personal information submitted will be managed with the strictest of confidentiality.