Travel Alberta

Executive Assistant to Chief Executive Officer

Mar 24, 2016
Mar 11, 2016
Travel Alberta
Position Summary

Reporting primarily to the Chief Executive Officer (CEO), the Executive Assistant is responsible for
  • Providing support and assistance to the CEO and Vice President, Finance and Corporate Administration in managing day-to-day operations 
  • Ensuring senior leaders are prepared and organized for meetings by providing meeting materials, background information and weekly schedules
  • Serving as board liaison for administrative support to the board
  • Filtering information and first point of contact to facilitate communication and ensure comprehensive administrative support
  • Managing all logistics and schedules for CEO and VP, Finance effectively
  • Flexibility to changing needs of the Senior Leadership Team (SLT)  
  • Coordinating off-site meetings and travel logistics
  • Preparing meeting agendas and materials for meetings 
  • Documenting full meeting minutes and actions, and distributing to members
  • Assisting in presentation development for external customers including the Board of Directors, board committees, various partners/stakeholders 
  • Communicating and collaborating with SLT to organize and support the initiatives and communications of the business units
Additional Requirements
  • Positive demeanor and composure
  • Previous experience working with and supporting executives and board members
  • Advanced skill set in Microsoft Office (Excel, Word and Outlook) 
  • High proficiency using standard office equipment (computer, fax, scanner, photocopier)
  • Adaptable to new technologies; can easily acquire new technical skills
  • Professional correspondence free of errors
  • High level of professionalism
  • General understanding of rules and regulations set in bylaws regarding board and board committee matters
  • Confidentiality in dealing with sensitive information 
  • Proactively address upcoming needs, opportunities and challenges
  • Superior verbal and written communication skills 
  • Ability to produce accurate and comprehensive materials
  • Strong organizational skills and ability to organize priorities and heavy workloads
  • Maintains a clean and organized work space
  • Strong time management skills
  • Experience with invoicing and reconciling monthly expenses
  • Experience working in medium to large size organizations

Your diploma in business administration or related field and at least seven to ten years of executive assistant experience supporting multiple senior leaders and board members has prepared you for this opportunity. You thrive working in a fast-paced environment with high volume workloads. Your dedication and passion has taken you to this point. Now, it is time to advance to a new level by stepping into Travel Alberta’s exciting working environment!

Special Requirements

Some travel may be required. Some overtime may be required.

Other Information

This position is based in the Calgary office. Hours of Work: 36.25 hours per week Employment Status: Full time, Permanent

Closing Date:  March 24, 2016

If you have the qualifications to succeed in this role, submit a cover letter and resume with the title in the subject line of your email to: If applicable, please indicate the name of the Travel Alberta Team Member who referred you to this role.

We wish to express our appreciation to all applicants for their interest and advise that only candidates selected for an interview will be contacted. Any personal information submitted will be managed with the strictest of confidentiality.